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BOARD OF TRUSTEES
SEWARD COUNTY COMMUNITY COLLEGE/AREA TECHNICAL SCHOOL
Hobble Academic Building, Board Room
7:30 p.m.


I. Call to Order

II. Open Official Budget Hearing

III. Approval of Minutes of July 20, 2009

IV. Visitor Reports:
A.
Board of Trustee Comments
B. Introduction of New Employees

V. Old Business

VI. Hearings/Petitions

VII. New Business

A.
Personnel Report

B. Board policy manual
1.
Board Policy #101: Mission, Philosophy, Purpose
2. Board Policy #106: Public Records

C. Report on Facility Improvements

D. Capital Equipment Requests FY10

E. Quote: Window Replacement at Area Technical School

VIII. College Reports:
A.
Associate Dean Reed
B. Dean Donovan
C. Dean Rapp
D. Dean Williams
E. Dr. Dunn

IX. Bills Pending

X. Close Budget Hearing/Adoption of 2009-2010 Budget

XI. Other

XII. Adjourn
BOARD OF TRUSTEES
SEWARD COUNTY COMMUNITY COLLEGE/AREA TECHNICAL SCHOOL
Hobble Academic Building, Board Room
12:00, Noon

I. Call to Order

II. Approval of Minutes of July 6, 2009

III. Visitor Reports:
A.
Board of Trustee Comments

IV. Old Business

V. Hearings/Petitions

VI. New Business
A.
Personnel Report

B. Clarification of Board Policy 619 - Fringe Benefits

C. Authorization to Publish Budget

VII. College Reports:
A.
Associate Dean Reed
B. Dean Rapp
C. Dean Donovan
D. Dean Williams
E. Dr. Dunn

VIII. Other

IX. Adjourn
The Seward County Community College/Area Technical School Board of Trustees met Monday, July 6, to prepare for the 2009-10 school year.
Officers selected for 2009-10 include Jo Ann Sharp, board chair; Ron Oliver, vice chair; Dr. Duane Dunn, board clerk/secretary; Tina Call, college treasurer; and Mike Brond, assistant treasurer.
Committee responsibilities include Sharp, Association of Community College Trustees representative; Oliver, Alumni Association; Dr. Steve Cauble, AQIP Steering Team; Oliver, Sharp, Deb Weilert and legal counsel, board policy; Marvin Chance Jr. and Dustin Ormiston, budget/finance; Sharon Hobble, Sharp, foundation representative and alternate; Hobble, Ormiston and legal counsel, insurance committee; Chance and Cauble, interim board; Chance, Cauble and Sharp as Kansas Association of Community College Trustees delegate and alternates; and Cauble, Seward County Council of Governments.
The board approved the use of the State Fiscal Stabilization Funds/Education Stabilization Fund for deferred maintenance projects totaling $238,710. Among the projects are window replacements, restroom renovations and repairs and safety improvements, including eye wash stations, on the technical school site and ventilation in the ceramics lab and renovations to SU214 E/W on the main campus. The president was directed to execute the contract.
In light of budget cuts for the 2009-10 school year, the college has reduced travel budgets, hospitality budgets and equipment requests for the upcoming year. Additionally, the college has also reduced supplemental contracts for faculty/staff and placed a hiring freeze on division secretaries, admissions and custodial/maintenance personnel. The use of the Citrix virtual computer labs will also save the college money as well as close monitoring of overtime and compensatory time. President Dunn reviewed the state budget reductions and the impact of anticipated further reductions in state appropriations. Currently the reductions have totaled over $500,000 in state aid with a potential of additional reductions over $150,000. That accounts for nearly a 20 percent reduction in total state aid to SCCC/ATS from the original FY2009 appropriation.
The college also will suspend the policy on Professional Development Grants for one year and modify the Well Pay Policy to $50 per day for one year to reduce the impact on the budget.
Associate Dean of Educational Services, Dale Reed, provided information on the upcoming “Kids College” schedule. Those activities will begin July 20 with two sessions each week. Parents can contact the Office of Business & Industry for enrollment information, 620-417-1170.
Celeste Donovan, dean of student services, discussed upcoming enrollment days and the status of enrollment in various programs and classes. Enrollment is open in all programs and the next regular enrollment day will be July 15. She also explained a new initiative to determine the impact and reasons of students who pre-enroll but do not attend classes.
Tommy Williams, dean of administrative services, told the board that the college is anticipating a 0.5 mill levy increase.
The Saints Tennis Team was commended for their recognition as the top academic tennis team in the nation through the National Junior College Athletic Association.
In other action, the board
1. Hired Matthew Pannkuk, as the library director, and Michael Paden as the Natural Gas Technology instructor;
2. Accepted the resignation of Kim Ortega, assistant women’s basketball coach;
3. Approved modifications to board policy 203 regarding the date of the July board meeting;
4. Approved continuation of the Policy on Nondiscrimination/Appointment of Compliance Officer and authorized publication as a legal notice in the Southwest Times, the Liberal Light and the High Plains Daily Leader;
5. Approved suspending Policy 605 for any new professional development grants for the 2009-10 school year;
6. Designated the High Plains Daily Leader as the legal publication for the college;
7. Approved the Facility Use Fee Schedule without any changes for the 2008-09 school year;
8. Approved the 2009-10 agreement to employee the law firm as Sharp McQueen, P.A. as legal counsel at $1,875 per month, the same rate as 2008-09;
9. Approved the three year (2010-12) performance agreement for submission to the Kansas Board of Regents;
10. Changed the September board meeting to 7:30 p.m., Tuesday, Sept. 8 due to the Labor Day holiday.
11. Approved the bid from Flooring America of Liberal in the amount of $43,377.82 to replace floors in the area technical school hallways, student lounge and student living units.
A special board meeting will be at 12 noon, Monday, July 20, 2009.
BOARD OF TRUSTEES
SEWARD COUNTY COMMUNITY COLLEGE/AREA TECHNICAL SCHOOL
Hobble Academic Building, Board Room
7:30 P.M.

I. Call to Order

II. Approval of Minutes of June 22, 2009


III. Visitor Reports:
A.
Board of Trustee Comments

IV. Old Business

V. Hearings/Petitions

VI. New Business
A.
Personnel Report

B. Amendments to Board policy 203 – By-laws

C. Annual Organization of Board
1.
Election of Officers
2. Trustee Committees

D. Board Policy Manual
1.
Annual Review of Board Policy Series #114, Policy on Nondiscrimination/ Appointment of Compliance Officer
2. Suspension of Policy 605 – Professional Development Grant
3. Modification to #627 - Well-Pay

E. Designation of Legal Publication

F. Annual review of Facility Use Fee Schedule

G. Agreement to employ board attorney

H. Kansas Board of Regents 2010-2012 performance agreement

I. Authorization of use of State Fiscal Stabilization Fund/Education Stabilization Fund

J. Review of budget planning for FY2010

K. Establish date and time of September Board meeting

L. Bids: Flooring for ATS main building hallway and student lounge, and Hale Court student living units

VII. College Reports:
A. Associate Dean Reed
B. Dean Rapp
C. Dean Donovan
D. Dean Williams
E. Dr. Dunn

VIII. Bills Pending
A.
Final FY09 Encumbrances
B. June FY09 Bills

IX. Other

X. Adjourn