The Seward County Community College/Area Technical School Board of Trustees met Monday in a special board meeting to close the 2008-09 school year.
The board hosted the Kansas Association of Community College Trustees and Presidents recently and the board was pleased with the attendance in southwest Kansas. SCCC/ATS Board Member Marvin Chance Jr. ended his leadership as head of the KACCT.
Dr. Duane Dunn, SCCC/ATS president, told the board that EduKan is considering expanding its services to other institutions, especially some of the technical colleges that need to offer some general education classes.
SCCC/ATS will submit a new performance agreement to the Kansas Board of Regents on a three-year cycle. The board will approve the final agreement in July and the agreement is due no later than July 19 to the board of regents.
Any new funding from the board of regents is based on the performance agreement. The college has been approved for 100 percent and the area technical school, which previously had its own agreement, was approved at 80 percent. This new agreement will address some activities specific to the area technical school.
The college must address target improvement for each of the three years. The four goals include using professional development activities for improved faculty and staff effectiveness; improving critical thinking, math and reading skills of students; expanding employment opportunities for career and technical education program completers and increasing participating of under represented students.
As part of a recent survey of technical school students, they indicated that they wanted help with job placement and advising. Both of these areas are addressed in the performance agreement.
In other action, the board
1. Hired Stephanie Christie, director of Adult Basic Education;
2. Approved Board Policy 427 on Missing Student Notification; and
3. Accepted the bid from Basic Energy of Liberal, Kansas in the amount of $18,000 for two used over the road diesel trucks for the Truck Driving program.
The next board meeting is Monday, July 6, 2009.
June 2009
Kansas Association of Community College Trustees/Council of Presidents Retreat
Seward County Community College/Area Technical School
Liberal, KS
June 19/20, 2009


Friday, June 19th
8am - 1pm Golf –
Liberal Country Club
1900 N. Kansas Avenue, Liberal, KS

2pm - 5:30pm New Trustee Orientation – Seward CCC/ATS
Hobble Academic Bldg., Room AA137

6:30pm - 8:30pm Social Event – Baker Arts Center – 624 N. Pershing

Saturday, June 20th
7:30am - 8:30am – Breakfast Buffet
– Seward CCC/ATS Cafeteria

8:30am-10:40am - KACCT/COP Joint Meeting – SU214 East/West (2nd floor)

10:45am-12 noon - KACCT Individual – SU214 East/West (2nd floor)
COP Individual– Hobble Academic Bldg. AA137

Seward County Community College/Area Technical School
Monday, June 22, 2009
Hobble Academic Building, Board Room
7:30 P.M.

I. Call to Order

II. Approval of Minutes of June 1, 2009

III. Visitor Reports:
Board of Trustee Comments

IV. Old Business

V. Hearings/Petitions

VI. New Business

Board Policy Manual: Second reading of Policy 427 – Missing Student Notification

B. KBOR 2010-2012 Performance Agreement

C. Bids: Tractors for Truck Driving program

VII. College Reports:
Director Poley
B. Associate Dean Reed
C. Dean Rapp
D. Dean Donovan
E. Dean Williams
F. President Dunn

VIII. Bills Pending

IX. Encumbrances Pending

X. Other

XI. Adjourn
The Seward County Community College/Area Technical School Board of Trustees met Monday, June 1, to discuss budget reductions and requirements for the 2009-10 school year.
The Kansas Association of Community College Trustees and Presidents will be on the SCCC/ATS campus June 19-20 for a meeting. Representatives from the nineteen community colleges including administrators and trustees will convene to discuss policies, procedures, and student learning success. As part of the session, Gov. Mark Parkinson will participate in the meetings via interactive video.
Marvin Chance Jr., SCCC/ATS board member, and chair of the KACCT, said he is optimistic that the group will come together as a unified voice as community colleges across Kansas face continue budget cuts and challenges. “It’s time we look at things in a different perspective.”
Dr. Duane Dunn, SCCC/ATS president, presented a list from the Kansas Board of Regents outlining the status of the state budget for postsecondary education for the 2009-10 school year, including many reductions. Many of these reductions have a direct affect on SCCC/ATS and the other 18 Kansas Community Colleges. Already the college has returned over $170,000 to the state as part of the budget rescission. It is anticipated that FY2010 reductions could result in close to 20 percent reduction in state aid at SCCC/ATS as the funding distribution formula is applied to all community colleges.
As the college builds its 2009-10 budget, it is faced with a number of potential reductions in operating costs or anticipated increases.
These include
• Anticipated reduction in the state’s community college operating grant of $400,000,
• Anticipated reduction in post-secondary aid for the area technical school of $186,000,
• Reduction in technology grant and vocational capital outlay (ATS) grant of $14,000,
• Faculty salary increase of 3.75 percent or approximately $113,000 based on the two-year negotiated agreement established in 2008,
• Health insurance increase of 21 percent for an estimated total employee benefit cost of approximately $2.5 million.
The administration presented the board with a list of items the college could potentially cut from its budget to help offset the reduction in state aid and other expenditures. The college will consider changes in the well pay policy, professional development grants, travel, incidental expenses, supplemental contracts, hiring freeze, reduction in overload pay and adjunct contracts, reassignment of positions, reduction in capital equipment purchases and capital improvement projects.
The board also approved a 3.75 salary increase for all exempt employees (non-faculty). In addition, the board approved a 30-cent per hour increase for non-exempt employees.
In an effort to reduce current and future high cost investments in computer hardware, the board accepted a proposal from Nex-Tech of Hays in the amount of $87,360 and the Microsoft Virtual Environment Licensing from the Saints Bookstore in the amount of $5,000 to create virtual computer applications. Citrix is a virtual application that consists of hardware and software that would extend the life of hardware and allow software upgrades to be made at the server level versus the individual machine level. All applications can be run via the Citrix hardware/software and then distributed to the desktops that need the application software.
Mark Merrihew, director of information technology, told the board that the life of a computer could be extended for an additional six years. This summer the IT department will begin the virtual process on 48 computers in four labs. Merrihew also indicated the utilization of the virtual environment should result in a reduction of utility usage and cost, stating “this is a green concept as well as cost savings for equipment purchasing.”
As the budget planning process continues to be a challenge, the college will take a closer look at programs on campus that have consistently had low enrollment. Over the next three months the college will look at enrollment numbers, students who complete the program, students who are placed in jobs and students who transfer to four-year colleges and universities. Among the options are offering courses less often, offering more courses online, changing the time or day a class is offered, expanding marketing of these programs or changing the direction of the program.
The board accepted the program reviews for both the Surgical Technology and Accounting programs with the next review for each scheduled for five years.
Over the past five years the Surgical Technology program has transformed from “face-to-face” to an online format to decrease student travel and expenses. Lab and clinical experiences continue to be taught at the state-of-the-art skills lab at the Epworth Allied Health Education Center and at multiple clinical facilities in southwest Kansas and the Oklahoma Panhandle.
The greatest challenge is recruiting and retaining qualified students. The change in curriculum delivery has helped boost enrollment in not only the Surgical Technology program, but the Medical Laboratory Technician and the Respiratory Therapy programs as well.
With the addition of a two-year associate in applied science degree, the Accounting program offers a variety of degree options to meet the changing student population. In addition, the program is working closely with four-year universities to ensure curriculum alignment to ease the transition from SCCC/ATS a transfer university.
The college continues to move forward on developing its strategic plan, and Dunn reported that the college would focus on five areas, including technology, employee development, diversity, awareness and student learning. Dunn indicated the information obtained from the public focus group discussion indicate these are the five primary areas of which SCCC/ATS needs to focus resources and planning initiatives.
Ed Poley, director of the area technical school, told the board that the SWKTS Foundation would suspend all operations and donate its assets to the SCCC Development Foundation.
Ron Oliver, who was absent from the last meeting, was sworn in as a member of the board of trustees after being re-elected to the board.
In other action, the board
1. Hired Alison Chambers as the new Drama/Communications instructor; and Norman “Buddy” Smithson as the director of area technical school and division chair of industrial education;
2. Accepted the resignation of Molly Belt and Jessica Murphy, admissions coordinators;
3. Repealed Board Policy #516 regarding the Athletics Agents Act that no longer applies to Kansas Community Colleges;
4. Accepted the bid from Earles Engineering of Liberal in the amount of $16,481 to provide engineering services to rebuild the south and east parking lots at the area technical school; and
5. Reviewed a new policy #427 for later approval regarding Missing Student Notification.
The next special board meeting will be at 7:30 p.m., Monday, June 22 in the boardroom.